SUMMER CAMP FAQ
The health and safety of our participants and staff continues to be Thorne’s top priority. The COVID-19 Health Policies and Procedures are designed to prevent the spread of COVID-19 and to ensure a safe and fun camp during this time. This document will be reviewed and updated at least monthly throughout the COVID-19 pandemic to ensure compliance with all Boulder County Public Health and Colorado State Child Care Licensing guidelines.
We have created an FAQ’s to provide answers to the most common questions about our small group size camps and how we are planning to ensure a safe and fun camp during this time of COVID-19.
You can always access registration information and account status, as well as update any account details by logging in to your CampInTouch account.
All Thorne Instructors have passed background checks through the State of Colorado. All are trained in First Aid, CPR, Standard Precautions, and Medication Administration. Thorne Instructors have diverse professional backgrounds ranging from elementary and middle school educators to environmental scientists to environmental education and summer camp professionals. All Thorne Instructors have a minimum of 460 hours of experience working with children and most importantly, all have a passion for connecting youth to nature!
Many “Camp Experiences” have the support of volunteer Teaching Assistants (ages 16+) and Student Teaching Assistants (ages 13-15). Some of our volunteers are high school and college students, some are retired teachers, and some are even alumni of Thorne camps! All volunteers have passed background checks and have completed our required volunteer training.
Yes, you can call us to register over the phone; however, for most parents online registration is an easier and faster option.
For 3-5 Year-Olds: Because you retain care of your child during the “Camp Experience,” very little paperwork is required to enroll in a Parent & Child “Camp Experience.” We need general registration information (contact information and payment), but we do NOT need medical information (Medical History & Emergency Contacts Form, Immunization Form, or Parent Authorization Form).
For 5-15 Year-Olds: Because your child/ren are under Thorne’s care during these “Camp Experiences,” we need paperwork to ensure their safety and comply with Child Care Licensing. In addition to the Registration Information completed during online registration, we need the following forms that can be accessed from your CampInTouch account: Medical History & Emergency Contacts Form, CDPHE Immunization Form, Parent Authorization Form, and Medication Action Plan (if your child will be bringing ANY medication to camp such as an inhaler or EpiPen).
Full payment is due at the time of registration, unless enrolling in a payment plan. We are unable to reserve a spot in camp without completed registration and payment. We accept Visa, MasterCard, Discover, and Amex. A Payment Plan is available at the time of registration. See below for more information about Payment Plans.
Yes. In order to ensure that all youth have the opportunity to attend a Thorne Summer Camp, Thorne offers a payment plan that meets the needs of most families. In all instances, full payment must be received prior to the start of the “Camp Experience.” The Payment Plan is available to choose as a payment option during registration. A $45 deposit is required for each week-long “Camp Experience;” Parent and Child “Camp Experiences” must be paid in full at the time of registration. Payment Plans are set up with an eCheck and the remaining balance will be automatically charged across 3 equal payments on April 1, May 1, and June 1. An invoice will be e-mailed the day prior to being charged to notify you of the impending transaction, and in case changes need to be made. If you prefer to pay off your balance more quickly, additional payments may be made at any time by logging into your CampInTouch Account.
If your child wants to get even more involved with Thorne, they might want to become a Summer Camp TA or STA. Thorne’s volunteer program matches up individuals who want to gain experience working in a Summer Camp setting with Thorne’s professional Instructors. Volunteers will spend the camp week (M-F, 8:15am-2:45pm) outdoors assisting an Instructor with a group of campers as they explore nature. TA’s must be at least 16 years old and can volunteer with any of Thorne’s Camp Experiences. STA’s are between 13-15 years old, are still under Thorne’s childcare license, and can volunteer with Camp Experiences that meet at the Kassler Center, Sombrero Marsh, Chautauqua, or Various Locations (excluding Overnight and Biking Camp Experiences).
CLICK HERE for more details about applying for these positions.
Yes, Thorne is licensed by the State of Colorado as a child care provider. We are supervised by the State and adhere to all of its regulations while carrying out our programs. A copy of our State of Colorado Child Care license and inspection reviews are available upon request.
Yes, if you register for the same “Camp Experience” for the same week, they will be together. When you register, please be sure to record friends’ names in the space provided. If an Experience fills, Thorne will sometimes split a “Camp Experience” into A and B sessions and the friend information you report will be taken into account when dividing the sections.
Typically, “Camp Experiences” begin filling up in February/March and 90% of all Camp Experiences fill to capacity. Register as soon as possible to ensure your children and their friends get a spot in their preferred “Camp Experience.” Please check the Thorne registration website to see the number of spots remaining. If a “Camp Experience” is full, we will give you the option to be placed on a free waitlist and will notify you of your status if there is an opening. The waitlist is free and we encourage you to use it as each year more than 20 of our waitlisted campers end up being able to attend the “Camp Experience” of their choice due to a cancellation or if Thorne adds a second session of the same “Camp Experience.”
If a “Camp Experience” is full, you have the option to be placed on a waitlist. If a space becomes available, we will contact you to see if you are still interested in the space. If a “Camp Experience” does not appear on the registration page in CampInTouch, it is already full. To guarantee your camper will get to experience Thorne Summer Camp this year, you might instead register for your second choice at this time and e-mail firstname.lastname@example.org to be placed on the waitlist for your first camp choice.
Specific packing lists are available in the Fact Sheet in your CampInTouch account. Campers will carry their backpacks with required gear throughout the day and will take backpacks off whenever possible. Please label gear and clothing with the camper’s first and last name. As campers explore, clothing and shoes may get dirty and wet – all part of summer outdoor fun!
The following list is required to bring to camp daily for all Thorne campers:
____ Backpack: sized to fit your child that can hold all personal belongings listed below.
____ Clothing for any weather (check daily weather forecast, weather can change suddenly): May include a warm layer (sweatshirt or fleece) and/or Rain gear. Campers will be outdoors (except in extreme weather) and will have fun as long as they are prepared!
____ Shoes: Sturdy and comfortable for exploring on land and in water (no flip-flops or Crocs, please). If you don’t have shoes that are good for hiking and water, pack water shoes in a plastic bag
____ Full bottle of water (20 oz size or larger)
____ Snacks (for example pretzels, trail mix, fruit)
____ Sunscreen (pre-applied and labeled with your child’s name)
____ Insect repellent (pre-applied if desired and labeled with your child’s name)
____ Optional items: net, compass, binoculars
____ Do NOT Bring: Electronics, games, toys, knives, or money
It is best if a camper is present for the full day, each day of camp, so that the group can bond and campers don’t miss any of the adventures Thorne Instructors have planned. If your child will be late, must be picked up early, or will miss a day, please notify your Instructor and Thorne’s Field Coordinator on the first day of camp. Refunds are not available for missed days (except for 2-4 year old Camp Experiences where a transfer is an option).
If you are late and miss the bus for a camp that meets at Boulder High School in Boulder or Ryan Elementary in Lafayette, please contact the Field Coordinator to make arrangements to drop off your child at the day’s site. Contact information for the Field Coordinator will be given to you on the first day of camp.
In general, kids are happiest and adjust to camp most quickly if parents leave promptly after check-in. Thorne Instructors have many fun activities planned to engage the kids immediately in their new surroundings, so having parents present after check-in can often make it more difficult to get kids involved in games and projects. If parents want to visit their child’s camp group for a day during the week, they are welcome to do so. Please arrange your visit ahead of time with your child’s Instructor.
Whenever possible, Thorne tries to accommodate youth with medical conditions, developmental disabilities, or physical disabilities. In order to ensure a fun and safe experience for all campers, please contact Thorne’s Summer Camp Manager at email@example.com or 303-499-3647 ext. 110 to discuss your child’s unique needs. We are most able to accommodate children with medical needs beyond allergies and asthma with advance notice. We will do our best to accommodate your child, but we cannot guarantee we can meet your child’s specific medical needs at Thorne Summer Camp. Be advised that Thorne will not issue refunds to families if, in our opinion, the camper needs to be removed from camp in order to ensure a safe and quality experience for all of our participants.
ALL medication (including over-the-counter medicine) requires medical forms to be completed and signed by the child’s physician. Medicine should never be placed in a child’s backpack; rather, it should be given directly to the instructor, and the instructor must be informed of any medication the child may need to be administered during camp hours. Thorne is not able to accept medication without a physician-signed form. The forms and instructions on how to complete them can be found in your CampInTouch account after you register.
Medication forms are available to download on the list of Downloadable Forms on your Camp InTouch dashboard.
Whenever possible, Thorne tries to accommodate campers with limited English skills. If your child speaks a primary language other than English or Spanish, please contact Thorne’s Summer Camp Manager at firstname.lastname@example.org or 303-499-3647 ext. 110 to discuss your child’s unique needs. We will do our best to accommodate your child, but we cannot guarantee we can meet your child’s specific language needs at Thorne Summer Camp.
Thorne understands that sometimes a family’s summer plans change, family emergencies occur, or a camper becomes sick or is injured. In these instances, Thorne offers transfers and refunds as follows:
Transfers – To make a transfer, please e-mail email@example.com with your child’s name, and the names and dates of the “Camp Experiences” you desire to transfer to and from. Prior to April 30: All “Camp Experiences” can be transferred at no cost. After April 30 and up to 21 days prior to the “Camp Experience” start date: Full Day “Camp Experiences” can be transferred for a $10 fee; and, Extended Care and Parent and Child “Camp Experiences” can be transferred at no cost. Within 20 days of the start of a “Camp Experience”: Full Day “Camp Experiences” can be transferred for a $45 fee, depending on availability; and, Extended Care and Parent and Child “Camp Experiences” can be transferred at no cost. Within 7 days of the start of a “Camp Experience”: Transfers will not be made; refer to the cancellation policy. All transfers are dependent on availability. If desired “Camp Experiences” are not available within the current year, refer to cancellation policy.
Cancellation – If you must cancel, please e-mail firstname.lastname@example.org as soon as possible. Prior to April 30: Full Day “Camp Experiences” will receive a full refund less a $45 administrative fee per program; and, Extended Care will receive a full refund less a $10 cancellation fee per program; and, Parent and Child “Camp Experiences” will not be refunded, but are transferrable at no charge. After April 30 and up to 21 days prior to the “Camp Experience” start date: Full Day “Camp Experience” will receive a full refund less a $45 administrative fee per program if we can fill the spot, or a 50% refund if we cannot fill the spot; and, Extended Care will receive a full refund less a $10 cancellation fee; and, Parent and Child “Camp Experiences” will not be refunded, but are transferrable at no charge. Within 20 days of the start of a “Camp Experience”: Refunds will not be given.
Last-Minute Medical Transfer/Credit – In the event of illness or injury prior to the start of a “Camp Experience,” please e-mail email@example.com as soon as possible. Thorne will transfer the camper to another available “Camp Experience” or issue a credit good for up to 1 year for a future “Camp Experience” for the same camper for a $45 administrative fee (free for Parent and Child “Camp Experiences”). A doctor’s note stating the camper’s inability to participate will be required. Requests for a medical cancellation will not be granted after a “Camp Experience” has ended.
Thorne Summer Camp may be deductible on your taxes as child care. Thorne’s EIN/Tax ID number is 84-6029250. Please consult a tax professional for specifics.
Thorne’s Behavior Expectation Statement:
Our camp philosophy is to provide a joyful, safe space (physically, socially, and emotionally) to explore in and learn about nature. We believe Thorne is a community where children can both connect to nature and develop life skills, like making good decisions and being responsible for actions. We practice Social Emotional Learning, inclusiveness, respect for others, and bully prevention, with the knowledge that the well-being and safety of children is fundamental to the enjoyment of camp and nature connection.
Bullying is considered unacceptable at Thorne Nature Experience. Bullying is defined by The American Camp Association as “when one or more people exclude, tease, taunt, gossip, hit, kick, or put down another person with the intent to hurt another.” Bullying can occur “overtly and directly, with physical behaviors, such as fighting, hitting, or name calling, or covertly through emotional-social interactions, such as gossiping or leaving someone out on purpose.” Thorne determines consequences for bullying on a case-by-case basis. Depending on the severity and consistency of the behavior, parents may be asked to immediately come and pick up their children for the day. Thorne reserves the right to suspend a child for one day up to permanent termination as they feel is necessary to maintain the integrity of the camp experience for all campers and staff. In this case, no refund will be issued.
For more information on Thorne’s behavior policy, please see the parent handbook.
To retrieve your password, visit https://thorne.campintouch.com/v2/login/login.aspx?#nowhere and click on “Retrieve/Set Password.” If you need further assistance, contact Thorne Nature Experience at 303-499-3647 x100 or firstname.lastname@example.org OR contact CampMinder at 303-444-2267 and press 3 for Camp Parent support.